Accounting Industry Solutions
Exchanging large, confidential files with clients, colleagues and partners is a core business process for all accountants. DocumentHosting.com’s solutions are tailor made to address many of the most common accounting industry challenges and deliver proven benefits.
Challenges Addressed by DocumentHosting.com
- Limitations on the size of attachments by email programs and servers
- Email communications, including attachments,sent in plain text are, by default, not secure
- Differences in versions of productivity suites, such as Microsoft Office, Open Office or iWork, are not in sync between users which results in file formats that cannot be viewed or edited
- No version history mechanism is in place to track the version history on a particular file, let alone know who edited a document last and when
- Inboxes usually swell up in the months leading up to tax deadlines, which causes delivery issues
- Insecure and highly-unorganized file delivery – users must sort incoming email attachments and move files into appropriate online folders
- Necessity to comply with regulatory mandates, such as Sarbanes-Oxley (SOX) or Gramm-Leach-Bliley (GLBA), as well as AICPA recommended best practices
- Requirement for remote file access
- Lack of comprehensive reporting and audit trails that show if a file was sent, who it was sent to and when it was sent
Benefits Delivered by DocumentHosting.com
- Helps comply with regulatory mandates such as Sarbanes-Oxley (SOX), Gramm-Leach-Bliley (GLBA) or the Health Insurance Portability and Accountability Act (HIPAA)
- Connects teams across locations and time zones
- Encrypts file transfers and uses password authentication to protect sensitive content in transit
- Flexible File Expiration Settings - Control expiration Account wide or on a per user or per file level.
- Provides access to comprehensive administrative reports and audit trails
- Enables secure access to files to protect critical client information
- Supports easy monitoring, reporting, provisioning and work flow
- Seamless integration with LDAP and Microsoft Active Directory Server
- Setup file retention policies company wide, on an individual user basis, or per file.
Secure Due Diligence Desk
DocumentHosting.com acts as a secure due diligence desk. For projects that involves multiple parties, simply create a secure folder on the DocumentHosting.com platform and assign access rights to the various participants. Granular permission levels define which users can upload/edit or preview a given file or directory. Content can also be monitored as it is added, updated and/or downloaded to provide a complete audit trail of usage with notifications sent each time a new file is uploaded, downloaded or edited. Additionally, collaborators can add context to each document by adding comments to a file. DocumentHosting.com saves time and money by organizing and tracking all of the documents involved in due diligence tasks.
Contact a Sales Associate today for a free consultation or a live demonstration.
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